Document Storage in San Antonio, TX
San Antonio Off Site Storage Services
For organizations that create and manage thousands of paper records every year, onsite storage of those files simply isn’t an option. Offsite record storage facilities in San Antonio, TX are designed to keep files safe, in pristine condition, and readily accessible.
Benefits of Professional Storage
Depending on your provider, you can expect to find these features in an offsite document storage program:
- Legal Compliance
- Climate Control
- Natural Disaster Protection
- Document Delivery Services
- 24/7 Access
Records storage providers understand the need for companies to keep their documents safe. Certain industries have strict laws determining how companies handle the private information of customers and employees, and storage facilities ensure your documents are locked up and kept secure.
When you store your documents at an offsite facility designed to store records, you are putting your files in capable hands. Storage units may not have systems in place to protect your files, but document storage facilities designed to house documents are climate controlled and protect the integrity of each and every file.
If you need access to documents stored offsite, most facilities offer 24/7 access, and many offer emergency delivery services to accommodate immediate needs.
Find an Offsite Document Storage Facility Near You
Ready to clear up space in your office and store your files at a secure offsite facility? Call us at (210) 424-2340 or fill out the form and we will help you find the right solution for your document storage needs.
Frequently Asked Questions
What document storage services does Columbus Scanning and Imaging provide? Our document storage services include secure and climate-controlled facilities. They are monitored around the clock. Our partners offer comprehensive solutions for storing physical documents, along with additional services such as document retention plans, disaster planning, and access control to ensure the safety and accessibility of your important records.
Can I access my stored documents at any time, and how is access controlled? Yes, you can specify your service preferences to access your stored documents at any time. Facilities are equipped with access control measures to ensure the security of your documents. Access is granted based on predetermined criteria, and systems are designed to track and monitor document retrieval activities, providing a secure and traceable process.
How does the document retention planning services work alongside professional storage? Document retention planning services are designed to help you establish a systematic approach to managing the lifecycle of your documents. Columbus Scanning and Imaging’s trusted experts work with you to identify the legal and regulatory requirements for document retention in your industry. Based on this analysis, they create a customized plan that outlines how long specific types of documents should be stored, facilitating efficient document management and compliance.